Essentials of Requirements Management

Requirements Management – Why it is essential for Project success


The pressure of creating smarter products and systems is increasing the challenge for engineering enterprises.  With the rapid market changes in all industries, complexities to manage system requirements are on the rise.

Today, enterprises have to withstand the pressures of high-speed evolution of technologies, the emergence of new technologies, and associated process change. Simultaneously, harmonising with a broader range of stakeholder’s interests in the development.

It is essential to use robust requirements management tools to overcome such challenges. The requirements management function is the first step in a trail of traceability from requirements through user stories, design, code generation, testing, and deployment.

In this article, we will discuss the importance of Requirements Management for any successful project.

Why should you care about Requirements Management?

In many organizations, there is a perception that requirements management is costly and not viewed as an advantage for the organizations. So why do engineering companies put value to requirements management? These companies perceive requirements management as a competitive advantage.

The organization that embraces requirements management in its process tends to have higher customer satisfaction. Why? Because they often and regularly deliver high quality in the first attempt.

Managing requirements are essential for any successful project outcome. Whether it is software or project development for business or engineering, change management, or project development.

Here are three primary reasons why Requirements Management is essential:

Prevent Confusion

It is crucial to identify errors and discover needs during the requirements phase. Effective requirements management goes a long way to eliminating most design mistakes and reducing failures during the development process.

Late detection of errors in the Maintenance phase can cost up to 200x more than detected in the Requirements Analysis phase.  Poor requirements can consume more than 40% of the development budget.

Systematic and effective requirements management based on best practice captures risks earlier in the lifecycle and helps reduce errors by controlling elements in complex projects.

Better Traceability

Visualizing how requirements interact and depend on one another is crucial. Because requirements can cascade across complex systems and can decompose into subtasks and lower-level designs. Therefore, it is critical to take steps to ensure you actively manage requirements change.

One way to look at this, capture all relevant requirements, and ensure that people downstream and upstream can view and trace the information. Instead scattered individual requirements documents, use a centralized requirements management tool to capture all requirements, designs, and validation information.

Meeting the Expectation

The objective of requirements management is to increase the probability of delivering with the expected functionality and within the defined time. Releasing the project late by six months can cost the organizations up to 33% of 5 years ROI.

By validating that you did what was outlined by product owners and stakeholders, you reduce the probability of defects and cost of recalls.

Involving product owners and stakeholders in the validation process ensures that everyone is in sync, including the development team. Thus, increasing the likelihood of delivering high-quality products in one go.


Today, it is common for development teams, customers, and stakeholders to be geographically dispersed and using robust requirements management tools are necessary to organize people working on shared, complex projects.

By using RMsis- Requirements Management for Jira, you can effectively collaborate on projects by understanding who is working on a specific task, what are changes, and the reasons behind each change.

RMsis- Requirements Management For Jira
RMsis- Requirements Management Dashboard

Using the dedicated Traceability view, you can manage end to end traceability between various entities (requirements, test-cases, Jira issues). RMsis lets you establish and manage baselines to enforce agreements between multiple stakeholders. And later control change in requirements through version control and revision history. 

Check out RMsis and sign up for a free trial today.

To learn more about RMsis- Requirements management for Jira, visit https://optimizory.com/rmsis.html

Or contact us at support@optimizory.com

Also read about why Requirements Baseline is critical for Project Development.

One thought on “Requirements Management – Why it is essential for Project success”

  1. This is really interesting, You are a very skilled blogger. I have joined your rss feed and look forward to seeking more of your great post. Also, I have shared your website in my social networks!

Leave a Reply

Your email address will not be published. Required fields are marked *